Know What Should Be The General Structure Of A Report


Writing a report can be a daunting task. But if you have a strong understanding of the basic structure and style used to make a clear concise report it will make your work easy. gpalabs helps you format the best report for your business. Let’s see and know the basic structure of a report and how it should be presented. 


The purpose of the report should be described briefly here. Your name, date and for whom the report is being written can also be included. 

Terms of reference 

Under this heading you can briefly explain who the audience is and why has the report been written, the methods included for writing it. It can be in form of subtitles or a paragraph. 


You need to describe briefly the content of the report. The aims of the report and what you found with your research and what actions should be taken for the particular research should be briefly stated. Outline the main points as the summary is the first thing that your audience will read. So it should be very clear and concise and help them understand the basic content of the report. 


The content is a list of different topics and chapters of the report with page numbers. This helps the reader to scan the list of topics and locate any part of the report easily. 


This part of the report gives the main objectives and aims of the report explained in detail. The limitations and problems of scope should be identified in the report and a description of research and parameters of methods should be included. If required background history can also be given. 


Under this heading, the summary of the results of the investigation and experiments should be given. They can be in form of diagrams, graphs, tables, and database. 


This is the main body of the report where you discuss the actual topic with facts and evidence. This section can be divided into small subsections to make your the discussion more relevant. It should be arranged in a logical and easy to follow order sequence. Headings and subheadings should be clear for the audiences.


The overall significance of the report should be presented in this section. Here you can remind the reader about the important points of the report which you want to highlight and bring into consideration.


This section can include the extra supporting information you have used that have not been published in the main body. This may include tables graphs question as surveys etc. Refer to the appendices in the body of the report. 


The bibliography should include the author of all published research and sources referred in the report in an alphabetical order. 


Under this heading, you can acknowledge the help and assistance of particular organizations or individuals who have helped you or provided you with formation and advice. 

Glossary of technical terms

It is always useful and helpful to provide a list of technical terms with its meaning and clear description used in the report in an alphabetical order. You may also include explanations of acronyms, abbreviations and standard units that have been presented in the report.

You will not necessarily be required to use all the headings described above, nor they necessarily are in the order given here. It is up to your discretion to decide according to the to the kind of report you are making. Check your departmental guidelines or instructions when you are making a report.

Ruchi Gupta:  is writing enthusiast and provides assignment help. Her favorite spheres are education and Linguistic learning

Leave a Reply

Your email address will not be published. Required fields are marked *